Flight and Transportation
For research trips within the framework of a bilateral research project between the GUC and German partner institutions, flight costs as well as the costs for airport transportation and tickets for the use of public transportation will be reimbursed. The maximum reimbursable costs depend on the approved budget for the respective research project. All invoices need to be preserved and handed in together with the reimbursement form. This form is provided to the research projects.
Please also be aware that Egyptian academics need to acquire the approval of the Human Ressources department of the GUC before travelling.
The following regulations also apply:
- If transportation is shared (i.e. travelling in one car), the costs are split
- Boarding passes can be replaced by in and out stamps in the academic´s passport
- No reimbursement is possible for unrelated transport destinations and unrelated travel dates
- Multi destination flights are possible, but there has to be a reasonable explanation and travel expenses can only be reimbursed up to comparable costs of a direct flight (these costs need to be documented by the traveller)
Cab fares can only be covered for research trips within the framework of a bilateral research project between the GUC and German partner institutions if
- the costs are more favorable than the use of public transportation (e.g., in the case of joint use of a cab by several researchers), or
- there are valid reasons (e.g. if regularly scheduled means of transportation cannot be used).
In any case, you should include a justification for the use of a cab with the reimbursement request.
Using your own car
If you use your own car within the framework of a bilateral research project between the GUC and German partner institutions, your costs can be covered up to the price of a train ride (2nd class, flex ticket) for 0,30 € per kilometer.
Make sure to keep the receipts for gas, parking passes and other costs incurred during the business trip. These will be submitted with the travel expense report.
Within the framework of bilateral research projects between the GUC and German partner institutions, you can rent a car in Germany, provided that the associated costs for the planned route are demonstrably cheaper than a 2nd class train journey (flex fare).